1. REGISTRATION PROCESS
-Registration should be made through the WOCMES Seville 2018 website at: http://wocmes2018seville.org/web/index.php/en/. Once there, please click on the access button on the right side of the page which will take you to the online management registration site.
-Once on the Access page: http://wocmes2018seville.org/go/acceso.php, if you are a first time visitor, please click on the button: ‘It’s my first time here and I don’t have access data’.
-If you have already entered the access page, you must fill in the requested data in the access data form. You will be asked to provide a personal ID and Password which will serve to enter your personal area. The same ID will be required at the registration desk once in Seville in order to receive your WOCMES Seville 2018 welcome pack. Please, notice you will be required your ID and password every time you enter your personal area.
-Please notice that at this stage you are not registered in the Congress yet. In order to do so, you have to enter your personal area using your chosen ID and Password.
-If when entering your personal area you continue seeing the advertisement below, it means that you are not registered in the Congress yet. This will affect, among other things, the submission of Roundtables, Symposia, etc., since the system will not recognize your participant profile. More importantly, you will not be able to enter the Congress venue and receive your accreditation badge.
-Once in your personal area, you will see two boxes in red colour: one for registration and another one for proposal submission. If you are attending the Congress as part of the audience and are not going to present any proposal, please go directly to the Registration box.
-Introduce your personal data. Since you have already created a profile, you can click on the button “Copy from user data” and your personal information will be transferred automatically.
-Agreement. Please let us know whether you accept to publish your name, institutional affiliation and e-mail address on the WOCMES Seville 2018 homepage and in the final program by clicking on the appropriate option in the personal information area.
-Method of payment. The next step is to choose whether you prefer to make the payment via wire transfer of by credit card.
-Invoice data. If an invoice on your or your institution’s behalf is going to be required, please fill in the required information and when you finish the payment, you will be able to download your invoice automatically. If the system chosen for payment is the wire transfer, you will have to wait until the reception of the wire transfer by our Accounting Department. Please notice that the field ‘VAT/Tax’ refers to your or your institution’s tax identification number.
-Once payment has been received, the registration box will turn into green and your registration will be completed. Please notice that payment is NOT compulsory until the proposal has been validated by WOCMES Executive Scientific Committee, although the organisers recommend previous payment in order to benefit from the special fare. The fees are as follows:
|Until Febrary 1st 2018||From Febrary 1st to April 20th 2018*||From April 20th|
|Regular||100 €||120 €||140 €|
|Student (1)||70 €||85 €||95 €|
(1) Students must certify their status via an institute of higher education when they register.
*Please notice that registration fees will increase from the 1st of February.
In order to ensure your name and proposal appear on the printed scientific programme registration fees must be paid before April 20th 2018.
Registration fees include:
- Conference materials.
- Access to the Academic Inauguration of the Congress and WOCMES Awards Ceremony, to all public sessions and to all the activities in the cultural programme (Film Festival, exhibitions, concerts and Book Exhibition).
Travel, airport or local transfers from and to the Congress venues, meals, accommodation, tours and personal insurance are not included in the registration fees.
-Terms and conditions. By clicking on the button “accept”, the registration will be completed.
-Those wishing to register a proposal, please click on the new proposal button, inside the Proposal box and choose the preferred option from the drop down menu. Below you will find the different modalities of proposals available to participate in WOCMES Seville 2018.
Participants can submit proposals according to the following formats:
- Individual Papers (for later placement on a panel)
- Cultural Activity
- Film proposal
- Meetings in conjunction with WOCMES
Please, notice that each participant is allowed to present only two different types of proposals, i.e.: a panel and a round table, an individual paper and a panel but you are not allowed to present two individual papers. Apart from this, it is possible to participate in all the activities as chairs or discussants regardless of the number of proposals submitted. It is also possible to present an individual paper in a panel and chair it.
Once in your personal area, you will be able to see your submitted proposal/s and its/their status.
For ‘Symposium’ and ‘Meetings in conjunction with WOCMES’ proposals, please follow the special instructions specified in sections ‘g’ and ‘h’.
a. PANELS on a common theme or issue should have a minimum of 4 paper presenters and a maximum of 6, a chair and a discussant (not mandatory). The duration of a panel will be 2 hours maximum.
The panel leader must register the panel proposal before the rest of the panellists can register themselves as part of the panel.
The panel leader will be in charge of registering the panel and fill in the summary (max 400 words) which will include a description of the panel, as well as a description of the different papers included, with their titles if possible.
Leaders are also responsible for choosing a chair and -if suitable- a discussant for their panel.
Once the panel has been registered and the abstract uploaded, the panel leader will receive a code (see picture below) which he/she will facilitate to the rest of the panellists. Each panellist will be responsible for registering his/her own individual paper and upload a file with the abstract of his/her lecture, and must also insert the panel code provided by the leader, making sure that the theme chosen for the individual paper matches the theme of the panel.
Please note that if the panel leader wishes to present an individual paper not belonging to the panel, he/she must upload his/her own paper according to instructions provided in section b., Individual Papers.
A chair must be identified at the time a proposal is submitted.
All panel proposals will be reviewed and validated by WOCMES Seville 2018 Executive Scientific Committee (ESC) and all panellists will receive notification by email once their proposal has been validated.
A panel will be considered ‘closed’ when it contains a minimum of 4 paper presenters, a chair and a discussant (not mandatory). The WOCMES organisers strongly encourage this modality of panel presentation.
A panel will be considered ‘open’ when it does not contain the compulsory 4 paper presenters. This option is available to those wishing to organise a panel but not having the compulsory 4 paper presenters or wishing to invite other potential paper presenters. In this case, it will be compulsory for the panellists to upload the abstract of their panel and not only the title, as in the case of ‘closed panels’.
The WOCMES Seville 2018 ESC will be responsible for closing the ‘open’ panels and assigning it a chair.
Finally, please keep in mind that if your intention is to group more than two panels around a common theme or discipline and/or would like to present a series of panels one after the other, you should consider submitting a Symposium. In that case, please refer to section g of these guidelines.
b. INDIVIDUAL PAPERS
Those wishing to register an individual paper, please click on the New proposal button inside the Proposal box and choose this option from the drop down menu.
Regardless of whether the Individual Paper (IP) is going to part of an Open or a Closed Panel it is mandatory to attach an abstract of the paper. Without it, it will not be possible to evaluate the Individual Paper. Consequently, it will maintain its initial status as “pending”.
Please notice that in the case that the Individual Paper is going to be part of an Open or Closed panel, you should insert the Group code (which you should have already received from the Panel leader). If it is not going to be part of any panel, please leave the box empty.
The next step is to provide personal information about the author and the Individual Paper. Please remember to fill in the most important field called “Theme”. In case the IP is going to be part of a Panel, please choose the same theme as the Panel.
Co-authored papers. In case of co-authored papers, the procedure is as follows. One of the authors will be in charge of submitting the paper, stating in the title of the abstract that the paper is co-authored and including both names. That way, WOCMES Executive Scientific Committee will be able to assign the paper to the authors and reflect it in the final programme. Once the paper has been scheduled for presentation during the Congress, the paper presenter will be informed and will be in charge of informing the other author. Please notice that if both authors intend to attend the Congress they must both register and pay the fees. The time allocated to present it in the session will have to be shared by both authors.
The following step will be to provide the language in which the Individual Paper will be presented and the days you will be available for the presentation. Please remember that academic sessions will only take place from the 16th to the 20th of July 2018. Finally click on the “Accept” button.
The message below will appear in order to inform you that your Individual Paper has been correctly uploaded. But remember that your abstract has not been submitted yet!!!!!!
Abstract submission is the last and most important step. In order to submit your abstract, you have to click on the “upload paper” green button to the right.
From the screen below you will be able to download a template by clicking in the ‘paper template’ button where you will be allowed to write your abstract in 300-400 words. Do not forget to click on the “attach a file” button in order to upload the abstract in .pdf format only. Please bear in mind that for evaluation purposes we only need an abstract and not the full paper.
Finally, you will see the message below showing that the “current file” has been uploaded. The process would now be finished. We strongly recommend you to go to your personal area and check if your Individual Paper has been correctly submitted with the abstract included and if not, please repeat all the steps again.
c. ROUNDTABLES promote informed discussion and debate concerning the current state of scholarship in particular fields, work currently in progress or the particular problems involved in the employment of new approaches, new models, etc. The roundtable format lends itself to open discussion in an atmosphere where participants provide their points of view and engage the audience in active discussion. Participants do not prepare papers and do not lecture to the audience. Rooms are set in a manner to facilitate discussion and to allow for group interaction.
Each roundtable must have a person who serves as the organizer, and between 4 and 6 participants. The organizer will introduce the name, thesis of statement and email of every member of the roundtable. Please notice that all roundtable participants must be registered before proceeding to this step. Roundtable organizers are responsible for choosing a chair and -if suitable- a discussant. A chair must be identified at the time a proposal is submitted.
All roundtable proposals will be reviewed and validated by the WOCMES Seville 2018 Executive Scientific Commitee and all members of the roundtable will receive notification once their proposal has been validated.
Please notice that all participants in a Roundtable must have paid their fees in order to be able to attend.
d. POSTERS are a visual presentation used to communicate ideas and messages. Poster presenters will be given time slots to explain their work and answer questions on the site of their poster. Information about the specific location of the poster will be provided in due time.
All posters will be reviewed and validated by the WOCMES Seville 2018 Executive Scientific Committee and all poster presenters will receive notification once their proposal has been validated.
Presenters are responsible for the print-out of their validated poster, up to a maximum of 3 units, laid out according to the following template: 120 cm. x 70 cm. (48 in. x 28 in.).
In order to facilitate the printing process and logistics, the WOCMES Seville 2018 Secretariat offers the possibility to contact a local supplier.
e. CULTURAL ACTIVITY entails any proposal outside the strict academic field and could take the form of an exhibition, a performance, a concert or any other artistic expression.
All cultural activities will be reviewed and validated by WOCMES Seville 2018 organising team. Cultural activities presenters will receive mail notification once their proposal has been validated.
f. FILM PROPOSAL entails the projection of any audiovisual output in the form of a feature film, documentary, short-film or animation film. Film proposals will be reviewed and validated by the WOCMES Seville 2018 organising team.
g. SYMPOSIUM consists of a series of panels grouped together thematically. Specific symposia can be suggested either by an outside institution or person or by the WOCMES Seville 2018 organizers.
Please notice that those wishing to register a symposium must do so through the designated button at the top of the registration area.
When registering a symposium proposal, the organizer should follow the closed panel instructions and select the symposium option available.
h. MEETINGS IN CONJUNCTION WITH WOCMES. Institutions, associations or individuals wishing to schedule an event to be held during WOCMES Seville 2018 (annual meeting, board meeting, reception, etc.) are invited to register their request through the designated button at the top of the registration area.
Each Meeting in conjunction must have a person who serves as the organizer. The organizer will introduce the name of every participant in the meeting. Please notice that all participants in a Meeting in Conjunction must have registered and paid their fees in order to be able to attend.
Meetings in conjunction proposals will be reviewed and validated by the WOCMES Seville 2018 organising team.
|IV. THEME||MAJOR DISCIPLINES|
Ancient Middle East
Conflict Analysis and Resolution
Contemporary Middle East
International Relations and International Law
Linguistic and Literature
Nationality / Identities and Ethnicity
Normative Phenomena and Law
Sepharad and Sephardic Diaspora
Urban and Regional Studies
Water, Agriculture and the Environment
Arabic and Islamic Studies
Communication / Information
Economic and Social Development
Hebrew and Jewish Studies
Languages and Literature
- All sessions will be conducted in English and/or French.
- Each participant is allowed to present only two different types of proposals, i.e.: a panel and a round table, an individual paper and a panel but you are not allowed to present two individual papers. Apart from this, it is possible to participate in all the activities as chairs or discussants regardless of the number of proposals submitted. It is also possible to present an individual paper in a panel and chair it.
- Successful applicants will be informed about the specific location, date and time of their session in due course.
- Please, notice that access to the WOCMES Seville 2018 facilities will only be permitted to registered participants.